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Village of New Baden 1 E Hanover St New Baden, IL 62265 (618) 588-3813 map |
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Village of New Baden 1 E Hanover St New Baden, IL 62265 (618) 588-3813 map |
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Scheduled Committee Meetings VILLAGE OF NEW BADEN COMMITTEE-AT-LARGE AGENDA MAY 19, 2008 6:30 p.m.
GUESTS - Bob Oster - Soccer update (Renee)
PUBLIC WORKS: (Water, Wastewater, Lights, Streets/Alleys/Sidewalks, Cemetery) Chairman: Dave Brandmeyer
- Approve HMG Letter of Agreement on Jillian Drive Connector: LOA to plan and bid street - Discuss KRB bid for sidewalk/swale/other concrete work o Bid will be at your seat on Monday night - Approval to Accept Sealed Bids on Old Street Sweeper
PUBLIC SAFETY: (Police/Fire/Ambulance, Public Health, Civil Preparedness, Waste Management) Chairman: Patti Swank - Increase Part-Time Officer pay: Chief Riley - Dogs
FINANCE: (Budget/Appropriations, Tax Levy, TIF, Personnel Policy, Insurance) Chairman: Dave Gloeckner - Roger Fuehne TIF request
RECREATION: (Parks & Recreation, Facility Operations and Programs) Chairman: Jerry Linthicum - OSLAD Grant - Approve Trustee Gloeckner up to $20,000 in renovations for Park Bathroom
COMMUNITY & ECONOMIC DEVELOPMENT: (Licenses/Permits, Planning and Zoning) Chairman: Bill Malina - Chamber of Commerce request to Post June Jamboree signs earlier than allowed by Ordinance - Signs and Dumpsters - Village Property/Rick Engelmann
COMMUNITY COORDINATION: (Library, Public Relations, Service Organizations, Tourism, Census) Chairman: Leonard Fiedler
CLOSED SESSION (if required) - Personnel
OPEN SESSION - FY08/09 Budget
ADJOURNMENT ~~~~~~~~~~~~~~~~~~~~~~~~~
VILLAGE OF NEW BADEN COMMITTEE-AT-LARGE AGENDA APRIL 21, 2008 6:30 p.m.
PUBLIC HEARING – OSLAD GRANT; 6:00
GUESTS: - Scott Timmerman – Midwest Environmental Management Services: Proposal for Management of Village Public Works Dept.
ORDINANCE - #754 - Approve Acceptance of Country Terrace, First and Second Additions
PUBLIC WORKS: (Water, Wastewater, Lights, Streets/Alleys/Sidewalks, Cemetery) Chairman: Leonard Fiedler - Approve HMG Agreement for WWT Facilities Improvement and Sewer Rehabilitation - Discuss/Approve Civic Center Office Remodeling Bid - MFT - Approve HMG to accept bids for Jillian Drive Connector/Hillside Drive
PUBLIC SAFETY: (Police/Fire/Ambulance, Public Health, Civil Preparedness, Waste Management) Chairman: Dave Gloeckner - Purchase New Police Vehicle: Replace NB-3, 2000 Impala - Hire part-time Police Officer o Joshua Alberternst – fully trained Albers officer o Kevin Davis – Clinton Co. deputy
FINANCE: (Budget/Appropriations, Tax Levy, TIF, Personnel Policy, Insurance) Chairman: Dave Brandmeyer - Budget – set agenda/dates for budget meetings - Attorney Fee Proposal
COMMUNITY & ECONOMIC DEVELOPMENT: (Licenses/Permits, Planning and Zoning) Chairman: Patti Swank - Approve Improvement Plans for North Ridge Estates - Business License Renewal and Fees
COMMUNITY COORDINATION: (Library, Public Relations, Service Organizations, Tourism, Census) Chairman: Jerry Linthicum
RECREATION: (Parks & Recreation, Facility Operations and Programs) Chairman: Bill Malina - OSLAD Grant - Approve VA to bid Village Park, South Bathroom Renovation - Replace Garage Doors on East Bathroom - Pool: Janet Stubblefield
CLOSED SESSION (if required)
ADJOURNMENT ~~~~~~~~~~~~~~~~~~~~~~~~~
COMMITTEE-AT-LARGE MINUTES: MARCH 17, 2008
The Committee-at-Large meeting was held on March 17, 2008 in the Village Hall at 6:30 p.m. Those in attendance were President Hoerchler, Trustees Fiedler, Malina, Swank, Linthicum, and Brandmeyer, Trustee Gloeckner attended via telephone, Village Clerk Crane, and Village Administrator Nielsen. Others present included Brian Buchheit of Henry, Meisenheimer and Gende (Village Engineers), Jerry Green (Code Enforcer) and Janet Stubblefield (Legion Memorial Pool Manager).
Legion Memorial Pool Summer Hiring & Rates Janet Stubblefield, Legion Memorial Pool Manager, attended to discuss some issues and ideas. She currently does not have anyone to act as the Certified Swim Instructor. She inquired on hiring 15-year olds if she can’t fill all the life-guard positions. She did verify with the Red Cross that they will train that age. The Board agreed that it was fine to hire them if they have a work permit and they are needed. She mentioned closing the Pool when the Wesclin School District resumes classes. She had very few complaints about this happening last year. It is financially infeasible to even remain open weekends only until Labor Day. It was mentioned to make sure anyone reserving pavilions in the Park are aware that the Pool will be closed. Raising Pool Pass rates and Swimming Lesson rates were also discussed. Possibly requiring non-residents to pay a slightly higher rate than the current $5.00. And that only incorporated residents pay the lower fee, anyone out side of the corporate limits are considered non-residents. The Vendor for concession sales was discussed, as well as the addition of a snack bar area. With the new minimum wage going into affect this summer, returning life-guards will earn the $7.50 per hour plus an additional $0.25 for returning; this has been standard procedure for many years.
Civic Center Gym Door Two bids have been received for the replacement of the Gym Door at the Civic Center; Commercial Door of Belleville and Door Controls of St. Louis. Administrator Nielsen stated that he sent the specifics that Commercial Door provided in their quote to Door Controls. Commercial Door’s quote was $7,308.00; Door Controls was $3,661.90 including a keyed re-movable mullion or $3,527.00 with a re-movable mullion (only has screws holding it in place). Discussion revolved around the large differences in quotes from the two companies. Door Controls quote only stated installation, unsure if that will include removal of the existing door. Commercial Doors quote stated it was for removal and installation. Nielsen is to verify with Door Controls to make sure it is the exact door as Commercial Door and to find out what removal of the old door would cost. This will be presented at the April 7, 2008 meeting of the Village Board.
EMC Proposal Environmental Management Corporation (EMC) has completed their on-site evaluation of the operations and maintenance of the Village’s Public Works facilities. At this current time, they believe that EMC could bring value and benefit to the operations and maintenance of New Baden, but it can’t be done without adding additional cost. In the letter to Administrator Nielsen, they did include findings and observations made while on-site, including photographs. Many of the issues are safety issues (confined space entry, items not stored properly, labeling of items, general housekeeping and organization). Administrator Nielsen and Mayor Hoerchler will meet with the Public Works Dept. to go over various items. Many of these items are in violation of OSHA and the Illinois Dept. of Labor. Training will be looked into for coverage of all areas.
Employee of the Quarter/Year Proposal was reviewed for an Employee Recognition Program. It was stated that this type of program would be good for morale. It would be for all Village Employees. The yearly budget would be $950 (Employee of Quarter: $100; Employee of Year: $100; Plaques & Certificates: $150; Party: $600). A party would be held at the end of the year for all employees. Discussion concerned using tax money for a party. Annette Hipkiss of Allison, Knapp and Siekmann (Village Auditor’s) will be checked with to make sure this is an allowable event.
Code Enforcement Policies Jerry Green, the Village’s Code Enforcement Official, presented pictures of several violations of the sign policy along Hanover Street, yards that need cleaned up, cars in yards and dumpsters that are not enclosed. His main concern is going to be the clean up of Hanover Street. Letters will be going out to residents making them aware of the violation and the time frame it needs to be corrected in. He stated he wanted the Board to be aware of what will be taking place since they will be receiving the majority of the phone calls. Ordinance #751 “Providing for a Special Assessment for Certain Ordinance Violations” was adopted for this purpose.
Library Lease Administrator Nielsen presented a draft “Lease/Rental Agreement between the Village of New Baden Board and the New Baden Library Board.” The current lease will expire in July, 2008. He stated the previous lease was very vague. This draft has a bit more detail. It also needs to be determined how long the lease will be in effect for.
OSLAD Grant Administrator Nielsen stated that there will be two Public Hearings regarding the Village applying for an OSLAD Grant. They will be on April 7, 2008, at 6:30 p.m. and on April 21, 2008, at 6:00 p.m. Notices of these Public Hearings have been posted in the Trenton Sun.
Legion Memorial Pool Repairs A proposal was submitted by Westport Pools of Maryland Heights, Missouri for repairs to the Legion Pool. They proposed four different options with a budget for the Village to review. Option 1: remove existing filtering system and replace with new, $150,000 to $175,000. Option 2: traditional re-pipe of the pool, new filter system not included, $100,000 to $150,000. Option 3: re-pipe the pool and install stainless steel gutter system, $250,000. Option 4: full rehab (options 1 & 2), $350,000 to $375,000.
FastStop TIF Proposal Don Schomaker of FastStop, 409 East Hanover Street, would like to submit a proposal for TIF assistance for the modification of the present building and the replacement of tanks, pumps and parking lot. He wanted to know if he needed to submit two proposals or one proposal for all the work. This work would be completed once Herlacher Angleton finishes the soil testing of that area per the off-site access agreement recently signed. Concern over use of TIF Funds for parking lots was brought up. There is possibly a clause that would allow the funds to be used in this particular case. It was agreed upon that one proposal would be sufficient.
Brandmeyer made the motion to go into Executive Session to discuss recommendations for the Parks & Recreation Coordinator Position, Linthicum seconded; meeting recessed at 8:05 p.m.
There being no other business to be discussed, the meeting adjourned at 8:45 p.m.
Respectfully submitted, Teri L Crane, Village Clerk Approved: April 7, 2008 Timothy J. Hoerchler, Village President VILLAGE OF NEW BADEN COMMITTEE-AT-LARGE AGENDA MARCH 17, 2008 6:30 p.m.
PUBLIC WORKS: (Water, Wastewater, Lights, Streets/Alleys/Sidewalks, Cemetery) Chairman: Leonard Fiedler - Civic Center Door bids - EMC in-lieu of Proposal
PUBLIC SAFETY: (Police/Fire/Ambulance, Public Health, Civil Preparedness, Waste Management) Chairman: Dave Gloeckner
FINANCE: (Budget/Appropriations, Tax Levy, TIF, Personnel Policy, Insurance) Chairman: Dave Brandmeyer - Recommend Parks and Recreation Coordinator Applicant - Employee of the Quarter/Year
COMMUNITY & ECONOMIC DEVELOPMENT: (Licenses/Permits, Planning and Zoning) Chairman: Patti Swank - Code Enforcement Policies: Jerry Green
COMMUNITY COORDINATION: (Library, Public Relations, Service Organizations, Tourism, Census) Chairman: Jerry Linthicum - Library Lease
RECREATION: (Parks & Recreation, Facility Operations and Programs) Chairman: Bill Malina - OSLAD Grant - Pool
CLOSED SESSION
ADJOURNMENT
~~~~~~~~~~~~~~~~~~~~~~~~~
COMMITTEE-AT-LARGE MINUTES: FEBRUARY 25, 2008
The Committee-at-Large meeting was held on February 25, 2008 in the Village Hall at 6:30 p.m. Those in attendance were President Hoerchler, Trustees Fiedler, Malina, Swank, Linthicum, Gloeckner and Brandmeyer, Village Clerk Crane, and Village Administrator Nielsen.
WWTP: LEMNA Plant vs. HMG Plant Brian Buchheit of Henry, Meisenheimer & Gende (HMG) was in attendance to discuss the differences between HMG’s WWTP and the LEMNA plant proposed by Environmental Management Corporation (EMC). HMG is 95% complete with the design of the plant. The plant includes a three-cell aerated lagoon for biochemical oxygen demand (BOD) and total suspended solids (TSS) reduction, a moving bed biofilm reactor (MBBR) for ammonia removal, further BOD & TSS reduction, and biological nutrient removal; tertiary filters to aid in solids removal after MBBR and chemical addition for phosphorus reduction; and ultraviolet disinfection for reduction of fecal coliform. The facility also includes a new terminal lift station, influent screening, influent and effluent sampling and flow monitoring, blowers for aeration, and a control building including a garage, office, lab, and storage areas, in addition to housing the blowers and filters.
EMC has proposed a LEMNA plant as a more cost effective alternative. A LEMNA system utilizes lagoons for BOD, TSS and ammonia removal by using a baffle to divide the lagoon into four cells: a complete mix cell, two partial mix cells and a settling cell. The lagoon is covered with an insulated synthetic cover to maintain temperatures high enough for nitrification to occur in the lagoon. The process also includes a polishing reactor to further reduce BOD and ammonia nitrogen. No additional detail was provided.
Mr. Buchheit provided a matrix comparing the two plants. He stated that the HMG plant has built in capacity for future development (up to 1500 more people with out adding anything else). He stated that the IEPA will not permit a LEMNA system of this size. HMG has revised the plan adjusting the filters and the pump station to lower the cost from the original estimate.
Mr. Buchheit stated that letters were received from the IEPA accepting the plan from the loan standpoint. Now just need approval for the bond and construction permits.
Civic Center Gym Door Two bids were received from Commercial Door & Hardware, Belleville IL for a new door to the entrance to the Civic Center gym. First was for $4,720.50; includes new Ceco 6/0 X 7/0 metal frame and metal doors, reframing wall section back to new frame, covering exterior wall, insulating wall and cover wall with new drywall. The second was for $7,308.00; includes Ceco 118” X 86” metal frame with 3-lite sidelite on each end filled with 1” insulated metal panels, a pair of 6/0 X 7/0 metal doors with 5x20 wire glass lite kits. Discussion revolved around which was a better door. It was decided to see what the quote would be for the metal panels to replaced with glass for better lighting in the entrance way. Administrator Nielsen will contact Commercial Door. New information will be presented at the regular meeting on 03/03/08.
FastStop Off-Site Access Agreement Attorney Gruenke presented this access agreement. It is to allow Herlacher Angleton Associates, LLC of Belleville to have access to 5th Street, next to FastStop (SDS Stores Inc, 409 East Hanover Street) for purposes of investigating the potential existence and extent of soil and/or groundwater contamination from the release of petroleum products from leaking underground storage tanks. The required time period to run all tests and submit reports to the IEPA is 18 months. Will be voted on at the regular meeting on 03/03/08.
Part-time Police Officer & Training Chief Riley was in attendance to inquire on the hiring of Jace LaCaze as a part-time Police Officer. Chief Riley stated that many of the part-timers currently retained have requested to work less hours, which makes it hard to fill shifts for vacations, training days and use of comp time. There is a Part-Time Police Officer Training course starting in June. The course lasts 9 months, majority of which is completed on-line. Every 3rd Saturday the class meets at Southwestern Illinois College for testing and field training. The course cost is $1,048.00, which the state will reimburse the Village upon the graduation of the officer. Additional expenses include part-time hours used while in training, including 40 hours of firearms training. It was suggested a contract be signed to make sure the officer stays with the Village for at least 2 years (Chief Riley said this has been done in the past). This will be included on the 03/03/08 Agenda.
EMT Hire Keith Grogan recommended the hire of Megan Barker as EMT. Discussion entailed if she had her EMT training completed. Nielsen will check with Grogan to verify her status. Will be put on the 03/03/08 Agenda.
Sales Tax Discussion was held on imposing a .25% Municipal Sales Tax. Administrator Nielsen contacted the Dept. of Revenue who has a program to estimate Sales Tax. Over the 12-month period they analyzed, the Village would have collected $37,979.46. This would be in place of the Vehicle Tax and Dog License, which in 2007 collected $15,669.50. There are several steps to get this enacted, including adopting ordinances and voting on by the general public in the November 2008 Election. The earliest any funds would be received is July 2009. This will be discussed further at the Regular Meeting on 03/03/08.
FY 08-09 Budget Administrator Nielsen gave a run down of a few items he’d like to see budgeted for in the next fiscal year. They include: emergency generators (Civic Center, Emergency Services Building), tornado siren on south side of town, a new ambulance, street sweeper replacement, and office furniture for Village Hall. He will do some comparisons of what has been taken in and what has been spent over the last few years. There will be separate Finance Committee meetings to discuss the budget.
TIF Planning Trustee Brandmeyer had some ideas on use of TIF. TIF needs to be used to attract businesses to New Baden. His research found that TIF can be used to promote New Baden. TIF can be used for fixtures for a new business that is renting/ leasing a property. He suggested looking into other options, besides Gene Norber, the Village’s current TIF consultant. He would like to offer an amount greater then the $1,000.00 to get new businesses to New Baden. Selling the property located at East Cedar and Route 160, this is in the TIF district and would be a great commercial location. Push the properties that are “for sale” in the TIF district. Possibly put a parking lot on the Village Property next to Hempen Funeral home. We need the parking and it would encourage more business. Brandmeyer will continue to research this and will present more at the next committee-at-large.
Brandmeyer Law Office Agreement & Ordinance Attorney Gruenke has prepared the agreement and the ordinance for Brandmeyer’s Law Office. The agreement is very similar to the one prepared a few years ago for Dr. Dent’s Office. It was reworded due to work already having been completed. Did include that the Law Office must operate for a minimum of five years, if the business would fail to operate, Brandmeyer shall reimburse the Village for each year less than the required five.
KTB Development: Ordinance for Area Bulk Variance According to Attorney Gruenke, all variance granted must be adopted by Ordinance per state statutes. He has prepared the ordinance granting the variance to KTB Development for upstairs apartments located at 115-119 East Hanover Street. Gruenke stated that he realized that residential use is not permitted in a CB-2 classification, even by special use. The only way that residential can be done in a CB-2 classification is by variance. In reviewing the documents, it appears that KTB was seeking a zoning variance. He prepared an ordinance granting a variance, rather than a special use. Because the issues were already heard at the public hearing, the Village will not need to have another public hearing. However, the variance ordinance must be approved by at least 4 trustees (not 3 and the Mayor’s vote) in order to be valid because the variance did not receive the approval of the Zoning Board.
Yoga Instructor Trustee Swank discussed Yoga at the Civic Center. She gathered information from other places that offer yoga (Big Bend Yoga, YMCA and Yogasource). She compared rates per class and instructor salaries. She inquired on having yoga in the Park once the weather turns warmer (the Civic Center has no air conditioning); looking for additional instructors to offer the class on more nights; the possibility of having people register on-line; and setting a cap for the class size.
Regina Dieker, yoga instructor, was present to discuss her ideas for the class. She would take over many of the responsibilities as the contract instructor. She would like to be compensated with 70% of all fees or $30 per class, whichever is greater. Trustee Brandmeyer questioned if this was her proposal as an independent contractor. He stated that she agreed to the 6 month period at $30.00 per session. If this was her new proposal, the Village can always hire a different contractor to teach the classes.
Walking Trail Bridges in the Park The walking trail has become deteriorated along the Legion Ball Diamond Parking Lot, this is due to storm water washing it out. Administrator Nielsen has been in contact with Brad Burcham, the shop teacher at Wesclin. The Wesclin shop class can provide the engineering and the labor and the Village will pay for the materials. Mr. Burcham quoted a price of $1,240 to $1,500 for both bridges, which includes composite deck boards. The Board agreed to this, but would like the entire bridge made out of composite material (less maintenance and better durability). The cost could be slightly higher going with all composite material.
Parks & Recreation Coordinator Ordinance Review The ordinance has been prepared for establishing the Parks and Recreation Coordinator position. Attorney Gruenke needed clarification on the office hour shifts. It was decided that the shifts need to be a minimum of 2 hours. The Coordinator will work a minimum of 20 hours per week. This will be on the 03/03/08 Agenda with a motion vote regarding the salary.
OSLAD Park Grant Administrator Nielsen met with Jan Nation in Springfield on 02/22/08 to discuss the OSLAD grant with her. He gained us points by meeting with her in person. He discussed several items with her to determine if the grant would cover them or not. Anything that qualifies as infrastructure takes away from recreational use part of the grant. Repairing the pump house at the swimming pool is infrastructure, but putting in a splash pad is recreational. Installing more playground equipment is recreational. Installing a gazebo in the center circle, at least 15 feet in diameter with picnic tables is recreational. Remodeling or building new restrooms and repairing the hockey rink is considered infrastructure. It was suggested to have a Public Hearing in April to get the public’s view.
Lions Club Dinner/Auction Pool Pass Donation The Village will donate two sets of Family Pool Passes to the Lions Club for their annual Dinner and Auction.
Malina made the motion to go into Executive Session to discuss Fuehne Litigation, Brandmeyer seconded; meeting recessed at 8:25 p.m.
Meeting resumed at 8:30 p.m.
There being no other business discussed, the meeting adjourned at 8:35 p.m.
Respectfully submitted, Teri L Crane, Village Clerk Approved: March 3, 2008 Timothy J. Hoerchler, Village President
VILLAGE OF NEW BADEN COMMITTEE-AT-LARGE AGENDA FEBRUARY 25, 2008 6:30 p.m.
PUBLIC WORKS: (Water, Wastewater, Lights, Streets/Alleys/Sidewalks, Cemetery) Chairman: Leonard Fiedler - Brian Buchheit o WWTP discussion - Civic Center Gym Door replacement o Two Bids from Commercial Door & Hardware - FastStop (SDS Stores Inc) Off-Site Access Agreement
PUBLIC SAFETY: (Police/Fire/Ambulance, Public Health, Civil Preparedness, Waste Management) Chairman: Dave Gloeckner - Part-time Police Officer Training o Chief Riley - Hire EMT o Megan V. Barker
FINANCE: (Budget/Appropriations, Tax Levy, TIF, Personnel Policy, Insurance) Chairman: Dave Brandmeyer - Sales Tax - 2008-2009 Budget - TIF Planning - Stan Brandmeyer TIF Agreement and Ordinance o Review verbiage for documents
COMMUNITY & ECONOMIC DEVELOPMENT: (Licenses/Permits, Planning and Zoning) Chairman: Patti Swank - Ordinance for Special Use Permit o KTB Development
COMMUNITY COORDINATION: (Library, Public Relations, Service Organizations, Tourism, Census) Chairman: Jerry Linthicum
RECREATION: (Parks & Recreation, Facility Operations and Programs) Chairman: Bill Malina - Bridges from Legion Parking Lot to Walking Trail - Review Parks and Recreation Coordinator Ordinance - OSLAD Grant - Yoga/Yoga Instructor salary - Donation of Pool Passes for Lion’s Club auction
CLOSED SESSION - Fuehne litigation
DISCUSSION/NEW ISSUES
ADJOURNMENT ~~~~~~~~~~~~~~~~~~~~~~~~~
COMMITTEE-AT-LARGE MINUTES: JANUARY 28, 2008
The Committee-at-Large meeting was held on January 28, 2008 in the Village Hall at 6:30 p.m. Those in attendance were President Hoerchler, Trustees Fiedler, Malina, Swank, Linthicum and Brandmeyer attended via teleconference, Village Clerk Crane, and Village Administrator Nielsen. Trustee Gloeckner was absent.
Environmental Management Corporation Todd Thomas of Environmental Management Corporation (EMC) and Josiah Cox of Trumpet Engineering were in attendance to give an overview of their services. EMC offered a “review and budgetary estimate of the Waste Water Treatment Plant (WWTP) project” which is currently taken care of by Henry, Meisenheimer & Gende (HMG). EMC’s “talents lie in the area of selecting the optimum process for performance and efficiency of operations combined with the expertise of managing the design and construction of facilities and operating them. EMC is aware that the current process New Baden is considering has been through a review with the IEPA at considerable time and expense.” EMC proposes a LEMNA processing plant vs. an MBBR plant as proposed by HMG. Both plants have a capacity of .78 MGD daily average and 1.35 MGD peak. In comparison, LEMNA is a more capital cost effective alternative and has a lower cost of maintenance and operations. As with the MBBR, LEMNA utilizes the components of the existing lagoons and departs from activated sludge processes. In their comparison, they can build the plant for $4.1 million compared to the $5.5 million proposed by HMG. For an additional $750,000, it can be upgraded to 1.35 MGD daily average and 2 MGD peak. Josiah Cox explained the difference between an LEMNA and MBBR. LEMNA places an insulated barrier over the lagoon to help regulate the core temperature which affects the processing. EMC also offers Public Works Management. With this, EMC can provide a manager to work with the current Public Works employees, allowing them to remain Village employees, or the current Public Works employees can be hired by EMC. They typically do not hire a current Village employee to become the manager; they bring in their own EMC manager. If the Board is interested in the operations and maintenance serve that EMC provides an onsite evaluation can be scheduled. EMC will then come back and deliver a proposal, at no cost or obligation to the Village. EMC can also, upon request, create a preliminary design for the WWTP and firm up the cost. After the preliminary design, the Village can then decide if they want to stay with the HMG proposal or go with the EMC proposal. Any fees paid for the preliminary design will be applied to the cost.
Officer Jeff Mavrogeorge Awarded Police Chief Michael Riley presented Officer Jeff Mavrogeorge a bronze award for his contributions of time and effort for the 2007 Special Olympics Law Enforcement Torch Run. Officer Mavrogeorge raised $5,670 for the Special Olympics in 2007. In the last 4 years he has helped spearhead the Polar Plunge that takes place in Carlyle every year and in the Law Enforcement Torch Run.
Police Car Replacement The Police Dept has approximately $18,400 left in the current budget to purchase a vehicle. The Police department researched several types of vehicles (Chevy Impala and Trailblazer and Ford Crown Victoria and Explorer) at several different dealerships (Miles, Hemann, Landmark, Breese and ABJ). They would like to purchase a Ford Explorer 4x4. Many area departments are switching to that type of vehicle. Resale value of SUV’s is higher then a car (we’ve averaged around $1000 for sale of retired Police cars). Cars purchased are pursuit vehicles, SUV’s are a fleet model. Mileage on the SUV is slightly less then that of the current vehicles. Topic will be presented to Board at regular meeting on 02/04/08 for vote.
EMT Hire Keith Grogan recommended the hire of Anthony Baudino as an EMT.
Drug Testing Discussion was held on drug testing of employees.
PSIC Grant Update Chief Riley gave an update on the Public Safety Interoperable Communications Grant for the purchase of new radios. Funding has changed. Originally the department was requesting 6 portable and 5 mobile units at a cost of about $7,500. It is now going to cost an additional $1,400. Because of the change in funding, 8 agencies have dropped out, but 58 have remained. The funding for those eight have been equally distributed to the remaining agencies. Their could also be a volume discount offered through Motorola. By going into the grant with St. Clair County, any monthly fees associated with the use of the units will be waived. This will be a budget concern for the 2008-2009 Fiscal Year. The units can be ordered now and payment can be delayed until the start of the new Fiscal Year.
Aaron Kramer: Day Care Center Administrator Nielsen wanted to give a heads up that Mr. Kramer will be asking for TIF assistance on this project. The day care center will be located on property north of Dollar General on Weatherholt Drive. Nielsen also stated, per Jerry Green, Code Enforcement Officer, that a Special Use Permit must be approved before any construction can begin. Mr. Kramer must submit all plans to the Village before anything can be determined.
Liquor License: Margaritas Cantina GTZ Enterprises, Inc. (dba Margaritas Cantina) submitted an application for a liquor license. The restaurant will be opening at 7551 State Route 160 (formerly the Wilbert Vault building). This will be voted on at the 02/04/08 regular meeting of the Village Board.
Baseball/Softball Diamond Reservations The application for placing reservations on the baseball/softball diamonds for the 2008 summer season at the Park was reviewed. Discussed were the percentage of New Baden residents on the New Baden select baseball/softball teams, what would qualify as a priority time and fees for use are yet to be determined. This will be discussed at the meeting on 02/04/08.
There being no other business discussed, the meeting adjourned at 7:40 p.m.
Respectfully submitted, Teri L Crane, Village Clerk Approved: February 4, 2008 Timothy J. Hoerchler, Village President
VILLAGE OF NEW BADEN COMMITTEE-AT-LARGE AGENDA January 28, 2008
GUESTS: - Todd Thomas, Environmental Management Corporation
PUBLIC WORKS: (Water, Wastewater, Lights, Streets/Alleys/Sidewalks, Cemetery) Chairman: Leonard Fiedler
PUBLIC SAFETY: (Police/Fire/Ambulance, Public Health, Civil Preparedness, Waste Management) Chairman: Dave Gloeckner - Police car replacement - Hire Anthony Baudino as EMT - PSIC Grant update
FINANCE: (Budget/Appropriations, Tax Levy, TIF, Personnel Policy, Insurance) Chairman: Dave Brandmeyer - TIF assistance request o Aaron Kramer – Daycare Center
COMMUNITY & ECONOMIC DEVELOPMENT: (Licenses/Permits, Planning and Zoning) Chairman: Patti Swank - Liquor License application o GTZ Enterprises dba Margaritas Cantina
COMMUNITY COORDINATION: (Library, Public Relations, Service Organizations, Tourism, Census) Chairman: Jerry Linthicum
RECREATION: (Parks & Recreation, Facility Operations and Programs) Chairman: Bill Malina - Baseball/Softball diamond reservations
DISCUSSION/NEW ISSUES
ADJOURNMENT ~~~~~~~~~~~~~~~~~~~~~~~~~ COMMITTEE-AT-LARGE MINUTES: DECEMBER 17, 2007
The Committee-at-Large meeting was held on December 17, 2007 in the Village Hall at 6:30 p.m. Those in attendance were President Hoerchler, Trustees Fiedler, Malina, Swank, Linthicum and Gloeckner, Village Clerk Crane, and Village Administrator Nielsen. Trustee Brandmeyer was absent.
TIF Review: Gene Norber of Economic Development Resources, the Village’s TIF consultant, was in attendance to discuss TIF (Tax Increment Financing). Closed session was immediately entered into.
Closed session recessed at 7:20 p.m.
Traffic Safety: Discussion of the traffic safety issue between The Sunset Grille and Brandmeyer Law Office was brought up. Tracy Christ and Stan & Tracy Brandmeyer were asking the Village for some guidance. One suggestion was to make the private driveway a one-way street going south, as is with the improvements to South 3rd Street. It was decided that since it is private property, the Village will not be involved.
TIF Assistance Request: Brandmeyer Law Office: The Brandmeyer Law Office is requesting TIF assistance in the renovation of the office at 201 East Hanover Street. Much discussion revolved around what amount to offer, a percentage or a lump sum, how many years to make payments or over the life of the TIF (which will expire January 7, 2014). Each Trustee had a different idea on what should be paid. Rough estimates were based on numbers provided by Administrator Nielsen: costs submitted from Brandmeyer are approximately $55,000; the 1991 assessed value of the property (when TIF went into effect) was $26,000; the 2006 assessed value of the property at the time of the purchase is $39,000; increment based on those numbers is $13,000. The TIF Fund currently has approximately $726,000; income into that account is approximately $200,000 a year and about half is paid out to current TIF recipients. It was mentioned that when construction on South 1st Street begins, it will be partially funded by TIF. Gloeckner suggested 40% of the $13,000 to be paid out over the life of the TIF, which would give an overall amount of approximately $31,000. Malina’s final thoughts were paying out $11,000 over a 5 year time frame. Linthicum suggested a $10,000 lump sum. Fiedler agreed with Gloeckner’s suggestion, possibly going up to 50% of the $13,000. Swank suggested . No amount was decided upon, it will be discussed at the 01/07/08 Village Board Meeting when all Trustees will be present.
Permanent Loans: Per the 2006-2007 audit review by Annette Hipkiss of Allison, Knapp & Siekmann who attended the 11/16/07 Committee at Large meeting, it was decided to make permanent loans of some long term debt. The General Fund is owed $53,000 from the Pool Fund and $16,500 from the Park Fund. The Capital Improvement Fund is owed $2,000 from the Pool Fund and $149,500 from the Park Fund (this is the Village’s half of the OSLAD Grant).
Business License: It was noted that the Business Licenses are 100% completed. 84 businesses have been licensed.
Library Lease: The current 20-year Library Lease will expire in July 2008. Linthicum suggested making the next lease only 5 years in length. Gloeckner suggested moving the Village Board Meetings to the Library. No further action discussed.
Civic Center Cafeteria Chimney: Malina stated that a few years ago the chimney of the Cafeteria portion of the Civic Center was tuck-pointed. He says now it needs to be water-proofed.
Northridge Estates: Developer Ron Kalmer has put together new plans with an entrance to the South for his proposed Northridge Estates subdivision to be located to the North of New Baden off the County Line Road. Administrator Nielsen stated that the plans are currently being reviewed by HMG, the Village Engineers. William Koentz of the Planning Commission is also to look them over to see if they meet with the Commissions recommendation.
Caylin Ridge Subdivision: Administrator Nielsen stated that the Zoning Board is having a Public Hearing on 01/03/08 to discuss an Area Bulk Variance presented by Ron Harvey, Caylin Ridge developer, for the relief of sidewalks on the south and north sides of Joadland Drive. The previous hearing on this matter voted down the matter of not placing sidewalks on the south side. Phase II will not be approved until all of Phase I is sufficiently completed. Nielsen stated that the current letter of credit expires on 01/30/08. He proposed sending a letter to the bank extending it for another 6 months to allow completion of necessary items, including 5 storm sewer inlets that are too high.
There being no other business discussed, the meeting adjourned at 8:05 p.m.
Respectfully submitted, Teri L Crane, Village Clerk Approved: January 7, 2008 Timothy J. Hoerchler, Village President
VILLAGE OF NEW BADEN COMMITTEE-AT-LARGE AGENDA DECEMBER 17, 2007
GUESTS: 1. Gene Norber, Economic Development Resources
PUBLIC WORKS: (Water, Wastewater, Lights, Streets/Alleys/Sidewalks, Cemetery) Chairman: Leonard Fiedler 1. Ditch/Drainage on Plum Lane 2. Electronic Funds Transfer of Water Bills
PUBLIC SAFETY: (Police/Fire/Ambulance, Public Health, Civil Preparedness, Waste Management) Chairman: Dave Gloeckner 1. Traffic safety issue: Drive between Sunset Grille and Law Office
FINANCE: (Budget/Appropriations, Tax Levy, TIF, Personnel Policy, Insurance) Chairman: Dave Brandmeyer 1. TIF assistance request: Brandmeyer Law Office 2. Make loans permanent from General and Capitol Improvement to: Pool Fund and Park Fund
COMMUNITY & ECONOMIC DEVELOPMENT: (Licenses/Permits, Planning and Zoning) Chairman: Patti Swank 1. Business Licenses: 100% complete, 84 total licensed businesses
COMMUNITY COORDINATION: (Library, Public Relations, Service Organizations, Tourism, Census) Chairman: Jerry Linthicum 1. Library Lease: Expires July 2008
RECREATION: (Parks & Recreation, Facility Operations and Programs) Chairman: Bill Malina
OPEN DISCUSSION/NEW ISSUES
ADJOURNMENT ~~~~~~~~~~~~~~~~~~~~~~~~~ COMMITTEE-AT-LARGE MINUTES: NOVEMBER 19, 2007
The Committee-at-Large meeting was held on November 19, 2007 in the Village Hall at 7:30 p.m. Those in attendance were President Hoerchler, Trustees Fiedler, Brandmeyer, Malina, Swank, Linthicum and Gloeckner, Village Clerk Crane, Village Administrator Nielsen and Attorney Gruenke.
2006-2007 Audit Review Annette Hipkiss of Allison, Knapp & Siekmann was in attendance to give the 2006/2007 Audit Review. Items she remarked upon: page 6 – net assets went from 4.5 million to almost 5.3 million; page 44 – long-term debt (paid off $132,000, $575,000 remains); GO Bond for sewer have one year worth of payments remaining with a balance of $70,000; other Government GO Bonds balances at $230,000; page 49 – inter-fund loans has $362,000 balance (these need to be either paid off or approve a permanent transfer to reduce amount owed between funds); page 68 – General Fund: page 69 – Park Fund has a $154,000 deficient (suggests the Board needs to decide if this is going to be a permanent transfer to eliminate the debt or it will be paid back), EMS had a gain of $83,000; Fire remains with a deficit; TIF has a healthy fund balance; MFT Fund; Cemetery Fund has a $29,000 fund balance which would allow for 4 years of expenses based on the current years expenditures; Debt Service Fund – no issues; page 78 – Water (great job of holding down expenses, increases due to new subdivision); page 79 – Sewer (new subdivisions caused increase in fund); page 80 – Pool has a $53,000 deficit; page 81 – Library has $97,000 fund balance which will cover 2 years of expenditures based on the current year. Included in the Management Letter: regarding the Library Minutes, they need to reflect approval of the previous months minutes and the paying of the bills and the Library Insurance Levy is meant to be spent on insurance liabilities, don’t levy if the Village is paying. In the Internal Control Letter: documentation was stressed as well as segregation of duties.
Personnel Issue Chief Rick Musenbrock of the Clin-Clair Fire Protection District stated he had a complaint against a member of the New Baden EMS. It was agreed this would be discussed in closed session.
Executive Session President Hoerchler called for a motion to enter into executive session to discuss personnel issues. Fiedler made a motion, second by Brandmeyer, vote: Fiedler aye, Brandmeyer aye, Malina aye, Swank aye, Linthicum aye, Gloeckner aye, meeting recessed at 7:54 p.m.
President Hoerchler reconvened the regular meeting at 8:55 p.m.
3rd Street Improvements Administrator Nielsen had an update on the striping of 3rd Street, he stated that prep work will begin on November 20 and painting will be on the 21st. This is being done by Park-Mark.
Stop Signs: Caylin Ridge Phase 1 Administrator Nielsen stated that the developer is requesting the placement of stop signs at Peach and Jillian and Marsha Court and Jillian. This will be on the December 3, 2007 agenda as an ordinance.
North Ridge Estates: 2nd Entrance/Exit Developer Ron Kalmer was in attendance for discussion of his North Ridge Estates.& |