Village of New Baden

The regular meeting of the Village Board was held March 3, 2008 in the Village Hall at 7:00 p.m. with President Hoerchler presiding.  Present and answering to roll call were Fiedler, Malina, Swank, Brandmeyer, and Linthicum; Gloeckner was absent.  Also in attendance were Administrator Nielsen, Attorney Doug Gruenke, and Brian Buchheit of Henry, Meisenheimer & Gende.

President Hoerchler opened the meeting with a moment of silence for those injured and killed in the shooting that took place at the City Council meeting in Kirkwood, Missouri on February 7, 2008; their families, and the residents of Kirkwood.  Reverend Gretchen Sterrett followed with a prayer.

Brandmeyer moved to approve the Regular Agenda, Linthicum seconded, all present voting aye, nay none, motion carried.  Malina moved to approve the Consent Agenda, Brandmeyer seconded, vote: all aye, nay none, motion carried. 

Resolution 2008-2: June Jamboree Parade Permit: Resolution # 2008-2, to be submitted to the Illinois Department of Transportation allowing the closing of Illinois Route 161, from Adams Street to North 7th Street between the hours of 6:00 to 7:00 p.m. on June 14, 2008 was presented.  This closure will be temporary to allow a parade for the June Jamboree, sponsored by the Chamber of Commerce constituting a public purpose.  Fiedler moved to pass the resolution, Brandmeyer seconded, all present voting aye, motion carried.

Resolution 2008-3: Retaining Closed Session Minutes:  Resolution 2008-3 was presented pertaining to the release of closed session minutes.   Malina motioned to pass the resolution to retain the minutes listed in Schedule “A” of the resolution.  Second to the motion by Linthicum, voting aye were Swank, Linthicum, Fiedler, Brandmeyer and Malina, motion carried.

Ordinance #748: Brandmeyer Law Office TIF Agreement: Ordinance #748 for the Brandmeyer Law Office TIF Agreement was presented for approval.  Attorney Gruenke pointed out that Stan Brandmeyer had requested two changes be made in the “Agreement for Tax Increment Finance Proceeds.  Mr. Brandmeyer wanted his wife, Tracy, to be included in the document and he wanted “operate his law office” changed to “operate an office” in the event that he would run for an elected office or be appointed to an office in the future.  He would still maintain the building as an office.  No trustees objected to the change.  Swank made the motion to pass Ordinance #748; Brandmeyer seconded; vote: Linthicum aye, Fiedler aye, Brandmeyer aye, Malina aye, Swank aye, nay none, motion carried.

Ordinance #749: Area-Bulk Variance to 117 East Hanover St: Malina made the motion to pass Ordinance #749 granting an Area-Bulk Variance to 117 East Hanover Street to KTB Development for the creation of upstairs apartments at the commercial building located at this address.  Brandmeyer seconded; vote: Fiedler aye, Brandmeyer aye, Malina aye, Swank aye, Linthicum aye, nay none, motion carried.

Ordinance #750: Establishing Parks & Recreation Coordinator Position: Malina made the motion to pass Ordinance #750 establishing the position of Parks and Recreation Coordinator.  Linthicum seconded; vote: Brandmeyer aye, Malina aye, Swank aye, Linthicum aye, Fiedler aye, nay none, motion carried.

Ordinance #751: Special Assessment for Certain Ordinance Violations: Brandmeyer made the motion to pass Ordinance #751 providing for a Special Assessment for Certain Ordinance Violations.  This shall be added to the Village Code Section 29-8-8.  Fiedler seconded; vote: Malina aye, Swank aye, Linthicum aye, Fiedler aye, Brandmeyer aye, nay none, motion carried.

Ordinance #752: Submitting the Question of the Imposition of a Retailers’ Occupation Tax and a Service Occupation Tax: Swank made the motion to pass Ordinance #752: Submitting the Question of the Imposition of a Retailers’ Occupation Tax and a Service Occupation Tax.  The following question will be placed on the ballot for the General Election on November 4, 2008: “Shall the Village of New Baden impose a .25% Retailers’ Occupation Tax and Service Occupation Tax?”  Brandmeyer seconded; vote: Swank aye, Linthicum aye, Fiedler aye, Brandmeyer aye, Malina aye, nay none, motion carried.

Civic Center Gym Doors: The Village has received one bid from Commercial Door & Hardware out of Belleville for the Civic Center Gym Door.  Another bid is to be received from another company out of St. Louis.  The matter was tabled.

Off-Site Access Agreement: FastStop- 409 East Hanover St: Linthicum made the motion to authorize the off-site access agreement with FastStop (409 East Hanover Street) and Herlacher Angleton Associates LLC.  This allows for soil testing on both sides of south 5^th Street due to leakage of petroleum products from the underground storage tanks.  Brandmeyer seconded; vote: Fiedler aye, Brandmeyer aye, Malina aye, Swank aye, Linthicum aye, nay none, motion carried.

EMT Hire: Brandmeyer moved to accept Megan Barker as a member of the EMT personnel.  Administrator Nielsen stated that he spoke to Emergency Services Director Keith Grogan and that she is a licensed EMT.  Seconded by Fiedler, all present voting aye, nay none, motion carried.

Police Dept: Hire Part-time Officer Jace LaCaze: Swank made the motion to hire Jace LaCaze as a part-time Police Officer.  Linthicum followed with a motion to table the matter until time is allowed for advertising for the position.  Malina requested that Chief Riley explain the current process.  Chief Riley was in attendance and he explained that applications are accepted year round.  The majority of applicants are looking for a full-time position, which is something not currently available.  Very few applicants are looking for part-time hours.  He stated that applications were reviewed and that Jace LaCaze met the current needs of the department.  Attorney Gruenke stated that 2 motions cannot be out at the same time.  Linthicum withdrew his motion. Brandmeyer seconded the motion made by Swank; vote: Malina aye, Swank aye, Linthicum aye, Fiedler aye, Brandmeyer aye, nay none, motion carried.

Funds Transfer: Fiedler moved, Brandmeyer seconded the motion to authorize the permanent transfer of $3,500.00 from the General Fund to the Civic Center.  Voting aye were Swank, Linthicum, Fiedler, Brandmeyer, Malina, nay none, motion carried.

North Ridge Estates: Improvement Plan: North Ridge Estates Final Plat and improvement plans were reviewed by HMG.  Brian Buchheit of HMG was here to explain the draft letter that was prepared.  He noted about 20 issues with the plans that need to be corrected before the plans can be approved.  The letter stating the issues will be sent to Ron Kalmer for the revisions to be made.  The matter was tabled.

Special Liquor License: Outside Inn Freedom Ride: Malina made the motion to approve a Special Liquor License for Outside Inn, 423 West Hanover Street.  They will be holding their annual “Freedom Ride” on May 31, 2008.  Brandmeyer seconded; all ayes, nay none, motion carried.

Special Liquor License: June Jamboree Beer Concessions: Fiedler made the motion to approve a Special Liquor License for the Chamber of Commerce to operate beer concessions at the June Jamboree on June 13 & 14, 2008.  Linthicum seconded; all ayes, nay none, motion carried.

Roger Fuehne Settlement Agreement: Brandmeyer made the motion to accept Roger Fuehne’s Settlement agreement.  Linthicum seconded; vote: Brandmeyer aye, Malina aye, Swank aye, Linthicum aye, Fiedler aye, nay none, motion carried.

Civic Center Usage: Discussion revolved around usage of the Civic Center.  An incident was reported where some people were using the Civic Center without paying any fees.  It was stated, everybody pays or nobody plays.  A responsible party must be the one to sign out for the key.  Any future issues will be controlled and handled by the Parks & Recreation Coordinator.

Park: Bridges on Walking Trail: Malina made the motion to allow the Wesclin shop class to construct bridges on the walking trail from the Legion Diamond parking lot to the Soccer Field.  Estimated cost will be around $1,500.00.  The Village will buy the materials and the shop class will provide the labor.  Linthicum seconded; vote: Malina aye, Swank aye, Linthicum aye, Fiedler aye, Brandmeyer aye, nay none, motion carried.

There being no further business to be brought before the Board, Swank made a motion to adjourn, seconded by Brandmeyer, all aye vote, meeting adjourned at 7:21 p.m.

Respectfully submitted,

Teri L Crane, Village Clerk

Approved:  April 7, 2008

Timothy J. Hoerchler, Village President

VILLAGE OF NEW BADEN

VILLAGE BOARD MEETING AGENDA

MARCH 3, 2008

7:00 p.m.

CALL TO ORDER/PLEDGE OF ALLEGIANCE

ROLL CALL:       L. FIEDLER, D. BRANDMEYER, W. MALINA, P. SWANK, J. LINTHICUM, D. GLOECKNER

APPROVAL:  REGULAR AGENDA

CONSENT AGENDA:

1.       Approval of Board Minutes – February 2008

2.       Authorize Payment of Current Invoices

3.       Review and File Correspondence

GUESTS:

RESOLUTIONS:

1.       Resolution 2008 – 2: June Jamboree Parade Permit for IDOT

2.       Resolution 2008 – 3: Retaining Closed Session Minutes

ORDINANCE(S):

1.       Ordinance # 748: Brandmeyer Law Office TIF Agreement

2.       Ordinance # 749: Granting Area-Bulk Variance to 117 East Hanover St, KTB Development

3.       Ordinance # 750: Establishing Parks & Recreation Coordinator Position

4.       Ordinance # 751: Special Assessment for Certain Ordinance Violations: Village Code 29-8-8

5.       Ordinance # 752: Submitting the Question of the Imposition of a Retailers’ Occupation Tax & a Service Occupation Tax

PUBLIC WORKS: (Water, Wastewater, Lights, Streets/Alleys/Sidewalks, Cemetery)

Chairman:  Leonard Fiedler

1.       Civic Center Gym Doors: Bid from Commercial Door & Hardware

2.       FastStop (SDS Stores Inc) Off-site Access Agreement

PUBLIC SAFETY: (Police/Fire/Ambulance, Public Health, Civil Preparedness, Waste Management)

Chairman:  Dave Gloeckner

1.       Approve Megan Barker as EMT

2.       Part-time Police Officer Training for Jace LaCaze

FINANCE: (Budget/Appropriations, Tax Levy, TIF, Personnel Policy, Insurance)

Chairman:  Dave Brandmeyer

1.       Permanent Transfer of Funds: $3,500 from General Fund to Civic Center

COMMUNITY & ECONOMIC DEVELOPMENT: (Licenses/Permits, Planning and Zoning)

Chairman:  Patti Swank

1.       Northridge Estates Improvement Plans

2.       Special Liquor License: Outside Inn – Freedom Ride, May 31, 2008

3.       Special Liquor License: June Jamboree Beer Concessions, June 13 & 14, 2008

4.       Roger Fuehne Settlement Agreement

COMMUNITY COORDINATION: (Library, Public Relations, Service Organizations, Tourism, Census)

Chairman:  Jerry Linthicum

RECREATION: (Parks & Recreation, Facility Operations and Programs)

Chairman:  Bill Malina

1.       Civic Center Usage

2.       Bridges for Parking Lot to Soccer Field

EXECUTIVE/CLOSED SESSION:

ACTION ON EXECUTIVE/CLOSED SESSION:

MISCELLANEOUS BUSINESS:

ADJOURNMENT

The regular meeting of the Village Board was held February 4, 2008 in the Village Hall at 7:00 p.m. with President Hoerchler presiding.  Present and answering to roll call were Malina, Swank, Brandmeyer, Gloeckner, Linthicum; Fiedler arrived at 7:10 p.m.  Also in attendance were Administrator Nielsen and Attorney Doug Gruenke

Brandmeyer moved to approve the Regular Agenda, Gloeckner seconded, all present voting aye, nay none, motion carried.  Malina moved to approve the Consent Agenda, Gloeckner seconded, vote: all aye, nay none, motion carried. 

Resolution 2008-01: Resolution 2008-01, a “Resolution for Participation in State of Illinois Federal Surplus Property Program” was presented for consideration.  Malina made the motion to pass said resolution, Brandmeyer seconded; vote: Swank aye, Linthicum aye, Gloeckner aye, Brandmeyer aye, Malina aye; nay none, motion carried.

Environmental Management Corporation: Brandmeyer made the motion to approve Environmental Management Corporation (EMC) to do an on-site Public Works Evaluation at no cost to the Village, as long as another company would be contacted to do a comparison between the two. Swank seconded; vote: Linthicum aye, Gloeckner aye, Brandmeyer aye, Malina aye, Swank aye, nay none, motion carried.

Police Vehicle Purchase: Gloeckner made the motion to authorize the Police Department to purchase a new vehicle, Brandmeyer seconded; vote: Gloeckner aye, Brandmeyer aye, Malina aye, Swank aye, Linthicum aye, Gloeckner aye, nay none, motion carried.

Drug Testing of all New Employees: Gloeckner made the motion to make drug testing mandatory for all new hires.  This was previously only required of new full-time employees.  Malina seconded, vote: Brandmeyer aye, Malina aye, Swank aye, Linthicum aye, Gloeckner aye, nay none, motion carried.

EMT Hire: Malina moved to accept Anthony Baudino as a member of the EMT personnel.  Second by Brandmeyer, all present voting aye, nay none, motion carried.

Rescind Motion: TIF Assistance for Brandmeyer Law Office: Gloeckner made the motion to rescind the motion made on 01/07/08 which would have authorized payment of 40% of the increment the life of the TIF (6 more years) to Brandmeyer Law Office.  This would amount to a total of $28,269.60.  Swank seconded the motion; vote: Swank aye, Gloeckner aye, Linthicum aye, Brandmeyer aye, Malina aye; nay none, motion carried.

Brandmeyer Law Office TIF Assistance: Gloeckner made the motion to authorize a one-time payment of $7,000 to the Brandmeyer Law Office located at 201 East Hanover Street for TIF Assistance on the remodel of the building located at 201 East Hanover Street.  This is approximately 11% of his total TIF eligible expenses and comparable to the payment made to Dr. Doug Dent for the remodel of his chiropractic office located at 701 East Hanover Street.  Brandmeyer seconded, vote: Linthicum aye, Gloeckner aye, Brandmeyer aye, Malina aye, Swank abstained: nay none, motion carried.

Liquor License: Margaritas Cantina: Gloeckner made the motion to approve a liquor license for GTZ Enterprises, Inc. DBA Margaritas Cantina.  This will be a restaurant located at 7551 State Route 160 (formerly the Wilbert Vault Building).  Brandmeyer seconded; vote: Gloeckner aye, Brandmeyer aye, Malina aye, Swank aye, Linthicum aye, nay none, motion carried.

Trustee Fiedler arrived at 7:10 p.m. and was present for the rest of the meeting.

Parks & Recreation Coordinator: Discussion revolved around the hire of a Parks and Recreation Coordinator.  Administrator Nielsen and Trustee Brandmeyer have compiled a job description.  This person will be the single point-of-contact for all recreational activities conducted within the Village of New Baden.  This person will be responsible for the planning, organizing, coordinating, directing and controlling all recreational activities in the Village Park and O. W. Billhartz Civic Center.  The coordinator will work a minimum of 20 hours per week at a suggested salary of $300.00 per week.  Office hours will need to be established four times per week (2 during the day and 2 during the evening) and will work out of the office located at the Civic Center.  Many of the duties have been previously managed by the New Baden Athletic Boosters.  All fees collected for sports teams will now come to the Village.  The Athletic Boosters will no longer have the control and will become a support organization.  Malina made the motion to allow Attorney Gruenke to prepare the ordinance required for the creation of this position; Brandmeyer seconded; vote: Fiedler aye, Brandmeyer aye, Malina aye, Swank aye, Linthicum aye, Gloeckner aye, nay none, motion carried.

Park Facilities Policy & Ball Diamond Scheduling: The Trustees reviewed the Park Facilities Policy and the application for Ball Diamond Scheduling.  The policy was originally put together in April, 2003.  Trustee Brandmeyer and his wife Tammie have been handling the ball diamond reservations for the last few years.  They would like to start the season off with the scheduling and transition into the Coordinator who is hired.  The only change to be noted is adding a $25.00 fee per diamond for the prep work required.  Malina made the motion to approve the Ball Diamond Scheduling form and the Park policies to accompany it; Brandmeyer seconded, all aye, nay none, motion carried.

Park Restrooms: Gloeckner made the motion to seek bids for the Park restrooms, Linthicum seconded; all aye vote, motion carried.

Executive Session: President Hoerchler called for a motion to enter into executive session to discuss Personnel, Fuehne Litigation and Closed Session Minutes.  Malina made a motion, second by Brandmeyer, vote:  Fiedler aye, Brandmeyer aye, Malina aye, Swank aye, Linthicum aye, and Gloeckner aye, nay none, motion carried, meeting recessed at 7:20 p.m.

President Hoerchler reconvened the regular meeting at 7:54 p.m.

Ambulance Personnel: Fiedler made the motion to hire Keith Grogan, the current Ambulance Director, as a full-time Paramedic also.  He will fill the paramedic spot that has been vacant for several months.  Brandmeyer seconded; vote: Fiedler aye, Brandmeyer aye, Malina aye, Swank aye, Linthicum aye, and Gloeckner aye, nay none, motion carried.

Closed session minutes will be reviewed at the next meeting.

Snow Removal: Trustee Malina complimented the Public Works Department on the way they handled the removal following the snow fall on Thursday, January 31.

There being no further business to be brought before the Board, Malina made a motion to adjourn, seconded by Gloeckner, all aye vote, meeting adjourned at 7:35 p.m.

Respectfully submitted,

Teri L Crane, Village Clerk

Approved:  March 3, 2008

Timothy J. Hoerchler, Village President

VILLAGE OF NEW BADEN

VILLAGE BOARD MEETING AGENDA

FEBRUARY 4, 2008

7:00 p.m.

CALL TO ORDER/PLEDGE OF ALLEGIANCE

ROLL CALL:       L. FIEDLER, D. BRANDMEYER, W. MALINA, P. SWANK, J. LINTHICUM, D. GLOECKNER

APPROVAL:  REGULAR AGENDA

CONSENT AGENDA:

1.      Approval of Board Minutes – January 2008

2.      Authorize Payment of Current Invoices

3.      Review and File Correspondence

GUESTS:

RESOLUTIONS:

1.       2008-01: Participation in State of Illinois Federal Surplus Property Program

ORDINANCE(S):

PUBLIC WORKS: (Water, Wastewater, Lights, Streets/Alleys/Sidewalks, Cemetery)

Chairman:  Leonard Fiedler

1.       Request approval for an on-site Public Works evaluation by Environmental Management Corporation; no cost to Village.

PUBLIC SAFETY: (Police/Fire/Ambulance, Public Health, Civil Preparedness, Waste Management)

Chairman:  Dave Gloeckner

1.       Purchase of new Police Vehicle

2.       Drug testing of all new hires (currently done on full-time employees only)

3.       Approve Anthony Baudino as EMT

FINANCE: (Budget/Appropriations, Tax Levy, TIF, Personnel Policy, Insurance)

Chairman:  Dave Brandmeyer

1.       Rescind Motion made 01/07/08 regarding TIF Assistance: Brandmeyer Law Office

2.       TIF Assistance Request: Brandmeyer Law Office

COMMUNITY & ECONOMIC DEVELOPMENT: (Licenses/Permits, Planning and Zoning)

Chairman:  Patti Swank

1.       Liquor License: GTZ Enterprises, Inc. DBA Margaritas Cantina (7551 State Route 160— Wilbert Vault Building)

COMMUNITY COORDINATION: (Library, Public Relations, Service Organizations, Tourism, Census)

Chairman:  Jerry Linthicum

RECREATION: (Parks & Recreation, Facility Operations and Programs)

Chairman:  Bill Malina

1.       Parks & Recreation Coordinator

2.       Baseball/Softball Diamond reservations

3.       Park Facilities Policy

4.       Park Restrooms

EXECUTIVE/CLOSED SESSION:

1.       Personnel

2.       Fuehne Litigation

3.       Closed Session Minutes

ACTION ON EXECUTIVE/CLOSED SESSION:

1.       Personnel

2.       Fuehne Litigation

3.       Resolution 2008-02: Retaining Closed Session Minutes

MISCELLANEOUS BUSINESS:

ADJOURNMENT

The regular meeting of the Village Board was held January 7, 2008 in the Village Hall at 7:00 p.m. with President Hoerchler presiding.  Present and answering to roll call were Fiedler, Malina, Swank, Brandmeyer, and Gloeckner; Linthicum was absent.  Also in attendance were Administrator Nielsen, Attorney Doug Gruenke, and Brian Buchheit of Henry, Meisenheimer & Gende.

A Public Hearing was held at 6:30 p.m. to discuss intentions to complete wastewater treatment plant and waste water collection system improvements for the proposed new sewer plant.  Brian Buchheit of HMG went over the “Project Summary & Preliminary Environmental Impacts Determination” as provided by the Illinois Environmental Protection Agency.

Malina moved to approve the Regular Agenda from December 2007, Gloeckner seconded, all present voting aye, nay none, motion carried.  Brandmeyer moved to approve the Consent Agenda, Fiedler seconded, vote: all aye, nay none, motion carried. 

Southern Illinois Criminal Justice Summit: Brandmeyer moved to authorize expenses of $90.00 for registration and hotel for Chief Michael Riley to attend the Southern Illinois Criminal Justice Summit on February 27-28 in Effingham IL; Gloeckner seconded, all members represented voting aye, nay none, motion carried.

Hire EMT: Gloeckner moved to accept Denise Schilli as a member of the EMT personnel.  Second by Swank, all present voting aye, nay none, motion carried.

Permanent Transfer of Funds: In accordance with the recommendation made by Allison, Knapp and Siekmann, the Village Auditors, several permanent transfers were agreed upon.  Malina made a motion to authorize a permanent transfer of $53,000 from General Fund to the Pool Fund; Brandmeyer seconded the motion, all present voting aye, motion passed without a nay vote.  Gloeckner made a motion to authorize a permanent transfer of $16,500 from General Fund to the Park Fund; Fiedler seconded the motion, all present voting aye, motion passed without a nay vote.  Brandmeyer made a motion to authorize a permanent transfer of $2,000 from Capital Improvement Fund to the Pool Fund; Gloeckner seconded the motion, all present voting aye, motion passed without a nay vote.  Fiedler made a motion to authorize a permanent transfer of $149,500 from Capital Improvement Fund to the Park Fund; Brandmeyer seconded the motion, all present voting aye, motion passed without a nay vote.

Brandmeyer Law Office TIF Assistance: Gloeckner made the motion to authorize payment of 40% of the increment ($11,779 X 40% = $4,711 per year) over the life of the TIF (6 more years) to Brandmeyer Law Office.  This would amount to a total of $28,269.60.  This number was calculated from taking the difference of the 1991 EAV to the 2006 EAV.  Gene Norber of Economic Resource Development, the Village’s TIF consultant, will verify all expenses to determine which are reimbursable as TIF eligible expenses.  Current expenses are around $50,000.  Brandmeyer Law Office would not be able to receive more than that amount.  Swank seconded the motion; vote: Malina aye, Swank aye, Gloeckner aye, Fiedler aye, Brandmeyer aye; nay none, motion carried.

Zoning Board of Appeals Recommendations: The Zoning Board of Appeals submitted their recommendations from a Public Hearing held 01/03/08.  For Ron Harvey and the sidewalks in Caylin Ridge: the Zoning Board vetoed Harvey’s request, the sidewalks must be put in as planned.  For Darin Zurliene of KTB Development: vote was split on the Special Use Permit to allow apartments in the upstairs of 117-119 East Hanover Street; their recommendation: if the Village Board does grant the Special Use Permit, a fence must be installed, running south between his property and the rear portion of the Brandmeyer Law Office property.  Gloeckner made the motion to accept the Zoning Boards recommendation regarding Caylin Ridge, sidewalks must be installed as planned; Malina seconded; vote: Gloeckner aye, Fiedler aye, Brandmeyer aye, Malina aye, Swank aye, nay none, motion carried.  Darin Zurliene was in attendance and showed a diagram as to how the parking situation was addressed.  Jerry Green, Code Enforcement Official stated that off-street parking must be within 1,000 feet for businesses and within 300 feet for residential.  They will be making use of the additional parking spots available along 3^rd Street.  Gloeckner made the motion to grant the Special Use Permit to KTB development on the condition that a fence is installed; Malina seconded; vote: Fiedler aye, Brandmeyer nay, Malina aye, Swank aye, Gloeckner aye, motion carried. 

Caylin Ridge Phase II Performance Bond: Administrator Nielsen stated this was on the Agenda for leverage to make sure things were finished.  No discussion.

Northridge Estates Preliminary Plat: Malina made the motion to accept the preliminary plat of Northridge Estates contingent on final approval from HMG.  Swank seconded; vote: Brandmeyer aye, Malina aye, Swank aye, Gloeckner aye, Fiedler aye; nay none, motion carried. 

Yoga Update: Swank gave an update on the yoga classes taking place at the O. W. Billhartz Civic Center.  The first session on 01/03/08 had 32 participants, 17 of which paid for 8 weeks in advance.  Swank made a motion to authorize $150 of the money collected be used to buy mats and blocks for those attending and extra batteries for the radio used during the session.  Gloeckner seconded; vote: Malina nay, Swank aye, Gloeckner aye, Fiedler nay, Brandmeyer aye, motion carried.

Illinois City/County Management Association: Malina moved to authorize $130 registration fee plus expenses for Village Administrator Bob Nielsen to attend the Illinois City/County Management Association’s Winter Conference  on February 20-22 in Springfield IL; Brandmeyer seconded, all members represented voting aye, nay none, motion carried.

There being no further business to be brought before the Board, Malina made a motion to adjourn, seconded by Brandmeyer, all aye vote, meeting adjourned at 7:25 p.m.

Respectfully submitted,

Teri L Crane, Village Clerk

Approved:  February 4, 2008

Timothy J. Hoerchler, Village President

VILLAGE OF NEW BADEN

VILLAGE BOARD MEETING AGENDA

JANUARY 7, 2008

6:30: PUBLIC HEARING TO DISCUSS INTENTIONS TO COMPLETE WASTEWATER TREATMENT PLANT AND WASTEWATER COLLECTION SYSTEM IMPROVEMENTS

CALL TO ORDER/PLEDGE OF ALLEGIANCE

ROLL CALL:       L. FIEDLER, D. BRANDMEYER, W. MALINA, P. SWANK, J. LINTHICUM, D. GLOECKNER

APPROVAL:  REGULAR AGENDA

CONSENT AGENDA:

1.      Approval of Board Minutes – December 2007

2.      Authorize Payment of Current Invoices

3.      Review and File Correspondence

GUESTS:

RESOLUTIONS:

ORDINANCE(S):

PUBLIC WORKS: (Water, Wastewater, Lights, Streets/Alleys/Sidewalks, Cemetery)

Chairman:  Leonard Fiedler

-          Southern Illinois Criminal Justice Summit: Chief Riley to attend, February 27-28, Effingham, $90.00 for registration and hotel

PUBLIC SAFETY: (Police/Fire/Ambulance, Public Health, Civil Preparedness, Waste Management)

Chairman:  Dave Gloeckner

-          Approve Denise Schilli as EMT

FINANCE: (Budget/Appropriations, Tax Levy, TIF, Personnel Policy, Insurance)

Chairman:  Dave Brandmeyer

-          Approve Permanent Transfer of Funds:

o         General Fund due from Pool Fund: $53,000

o         General Fund due from Park Fund: $16,500

o         Capital Improvement Fund due from Pool Fund: $2,000

o         Capital Improvement Fund due from Park Fund: $149,500

-          TIF Assistance Request: Brandmeyer Law Office

COMMUNITY & ECONOMIC DEVELOPMENT: (Licenses/Permits, Planning and Zoning)

Chairman:  Patti Swank

-          Zoning Board of Appeals Recommendations: Ron Harvey and Caylin Ridge Sidewalks and KTB Development, 117-119 East Hanover Street

-          Discuss reduction of Performance Bond: currently $590,602.00: Caylin Ridge Phase II

-          Approve Northridge Estates Preliminary Plat: Contingent upon final approval from HMG

COMMUNITY COORDINATION: (Library, Public Relations, Service Organizations, Tourism, Census)

Chairman:  Jerry Linthicum

RECREATION: (Parks & Recreation, Facility Operations and Programs)

Chairman:  Bill Malina

o         Yoga Update

EXECUTIVE/CLOSED SESSION:

ACTION ON EXECUTIVE/CLOSED SESSION:

MISCELLANEOUS BUSINESS:

-          Approve Bob Nielsen to attend ILCMA (Illinois City/County Management Association): February 20-22 in Springfield – Registration is $130.00, plus expenses

ADJOURNMENT

The regular meeting of the Village Board was held December 3, 2007 in the Village Hall at 7:30 p.m. with President Hoerchler presiding.  Present and answering to roll call were Fiedler, Malina, Swank, Brandmeyer, Linthicum, and Gloeckner.  Also in attendance were Administrator Nielsen, Attorney Doug Gruenke, Doug Ratermann of Henry, Meisenheimer & Gende.

Linthicum moved to approve the Regular Agenda, Fiedler seconded, all present voting aye, nay none, motion carried.  Brandmeyer moved to approve the Consent Agenda, Gloeckner seconded, vote: all aye, nay none, motion carried.

Abatement of 2006 Tax Levy Bonds: Resolution No. 2007-7, abating the 2007 Real Estate Tax Levy for the General Obligation Funding Bonds, Series 1999, in the amount of $66,500.00 for tax year 2007 was motioned by Fiedler, seconded by Gloeckner. Vote:  Malina aye, Swank aye, Fiedler aye, Brandmeyer aye, Linthicum aye, Gloeckner aye, nay none, motion carried. 

Ordinance #743 – Modifying Motor Vehicle Code: Ordinance #743 Modifying Schedule “A” of the Motor Vehicle Code was presented for approval.  This ordinance allows the placement of 4 stop signs at the intersection of Peach Street and Jillian Drive and the placement of one stop sign at the exit of Marsha Court onto Jillian Drive.  Malina made the motion, Fiedler seconded, voting aye were Malina, Swank, Linthicum, Gloeckner, Fiedler and Brandmeyer, nay none, motion carried.

Ordinance #744: Eastview Estates Improvements: Ordinance #744 Accepting the Improvements of Eastview Estates was presented for approval.  Doug Ratermann of HMG stated that all items from the last punch list are completed.  Malina made the motion to accept Eastview Estates contingent upon Ron Kalmer presenting the maintenance bond in the next 10 days, Gloeckner seconded, vote:  Malina, Swank, Linthicum, Gloeckner, Fiedler and Brandmeyer, nay none, motion carried.

Ordinance #745: Eastview Estates, 1^st Addition: Ordinance #745 Accepting the Improvements of Eastview Estates, First Addition was presented for approval.  The maintenance bond also needs to be posted.  Malina made the motion to accept Eastview Estates, First Addition contingent upon Ron Kalmer presenting the maintenance bond in the next 10 days, Fiedler seconded, vote:  Malina, Swank, Linthicum, Gloeckner, Fiedler and Brandmeyer, nay none, motion carried.

Ordinance #746: Amending Start Time of Village Board Meeting & Committee-at-Large Meeting: Ordinance #746 Amending the Commencement Time for Meetings was presented for approval.  The Regular Board Meeting will now start at 7:00 p.m. instead of 7:30 and the Committee-at-Large Meetings will now start at 6:30 p.m. instead of 7:30 p.m.  Brandmeyer made the motion, seconded by Gloeckner, vote: Malina aye, Swank aye, Linthicum aye, Gloeckner aye, Fiedler aye, Brandmeyer aye, nay none, motion carried.

Ordinance #747: 2007 Tax Levy: Ordinance # 747 being the Annual Tax Levy Upon All Real Estate and Personal Property Situated Within the Corporate Limits of the Village of New Baden for the Fiscal Year 2007-2008.  The Library Board submitted their levy through Attorney Lenzini of Springfield, Illinois; Resolution #1-06 Levying and Assessing Municipal Tax for New Baden Public Library of the Village of New Baden for Fiscal Year 2007-2008. Malina made the motion, second by Brandmeyer, vote: Swank aye, Linthicum aye, Gloeckner aye, Fiedler aye, Brandmeyer aye, Malina aye, nay none, motion carried.

Pay Request #2 for South 3^rd Street Improvements: Fiedler made the motion to authorize Pay Request #2 to Kassen Excavating for South 3^rd Street improvements.  Payment totals $45,865.83.  Withheld from the original amount was $6,085.00 due to the striping contractor having equipment problems which delayed the striping enough for the daily temperatures not to be warm enough to apply polyurea pavement paint.  Instead they used a waterborne paint for the winter which will be replaced in the spring with the polyurea paint, at no extra cost to the Village.  Gloeckner seconded the motion, vote: Swank aye, Linthicum aye, Gloeckner aye, Fiedler aye, Brandmeyer aye, Malina aye, nay none, motion carried.

Hire EMT: EMT Joseph R. Kurtz was accepted as an Emergency Technician by motion of Gloeckner and second by Swank, nay none, motion carried.

Firemen Pay 2007: Fiedler made a motion to approve the payment of $9,065.00 to firemen answering calls during the 2007 year.  Gloeckner seconded the motion, all aye vote, motion carried.

TIF Storefront Improvement: GMK Automotive: An application for Storefront Improvement under the Tax Increment Financing Program to refinish the exterior and install new garage doors at GMK Automotive, located at 2 West Hanover Street, approved for the sum of $1,000.00 maximum reimbursement, cost estimate of $2,940.00 submitted.  Gloeckner motioned authorizing payment once receipts were submitted, Linthicum seconded.  Voting aye were Fiedler, Brandmeyer, Malina, Swank, Linthicum and Gloeckner, nay none, motion carried.

Ambulance: Special Service Area Contracts for Clinton County: Contracts to be accepted and forwarded to Clinton County Board for Ambulance Service in Special Service Areas presented for consideration:

          Special Service Area #7, Damiansville: $6,055.00

          Special Service Area #8, Albers: $19,033.00

          Special Service Area #9, New Baden: $41,291.00

          Special Service area #10, Lookingglass: $36,404.00

Motion by Malina to enter into contracts, second by Fiedler, vote: Brandmeyer aye, Malina aye, Swank Aye, Linthicum aye, Gloeckner aye, Fiedler aye, nay none, motion carried.

Civic Center: Yoga Classes: Swank made the motion to start a weekly yoga class, commencing the first Thursday in January (01/03/08) and to hire Regina Dieker, a New Baden resident and certified to teach yoga.  The class will be monitored over a 6-month period, averaging the attendance.  If it pays for Dieker’s salary and at least 5 people attend the class each week, it will continue.  If there is lack of attendance, the situation will be reevaluated as to whether or not to continue.  This was seconded by Linthicum.  Swank made the motion to charge $7 per class for the participants and to pay Regina Dieker $30.00 per session.  If there are at least 5 people in attendance, it will pay for Dieker’s salary, seconded by Gloeckner.  Swank made the motion to offer an incentive for those to join, offering 8 sessions for the price of 7 sessions at $49.00, seconded by Brandmeyer.  All present voting aye, nay none, motion carried.

Executive Session: President Hoerchler called for a motion to enter into executive session to discuss the Public Works Department.  Gloeckner made a motion, second by Linthicum, vote:  Gloeckner aye, Fiedler aye, Brandmeyer aye, Malina aye, Swank aye and Linthicum aye, nay none, motion carried, meeting recessed at 7:43 p.m.

President Hoerchler reconvened the regular meeting at 7:54 p.m.

Public Works Collective Bargaining Agreement: President Hoerchler returned to open session and presented for approval the Public Works Collective Bargaining Agreement.  Fiedler made the motion to accept the agreement; Gloeckner seconded the motion, voting aye were Fiedler, Brandmeyer, Malina, Swank, Linthicum and Gloeckner, nay none, motion carried.

Jerry Green: International Code Council: Gloeckner made the motion to approve Jerry Green’s attendance at the International Code Council meeting December 4, 2007 in Collinsville, cost $80.00.  Brandmeyer asked if Green still works for any other communities.  Green responded that he only works for New Baden; he is a back-up only for O’Fallon and no longer works for Trenton.  Green brought up the fact that the ICC is paying for half of the conference fee, which would be $160.00.  Malina seconded, voting aye, Swank, Linthicum, Gloeckner, Fiedler, Brandmeyer and Malina, nay none, motion carried.

There being no further business to be brought before the Board, Gloeckner made a motion to adjourn, seconded by Brandmeyer, all aye vote, meeting adjourned at 7:57 p.m.

Respectfully submitted,

Teri L Crane, Village Clerk

Approved:  January 7, 2008

Timothy J. Hoerchler, Village President